Student Accounts

Quick Links

Tuition and Fees

For a detailed break-down of tuition prices and related fees, please visit the Tuition & Fees page.

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Payment Options

Several options are available to students to pay their accounts:

  1. Financial Aid
  2. Payment in full with check, cash, credit card (Visa, MasterCard, American Express & Discover)
  3. Pay online at My Records using checking account or credit card.
  4. Payment plan (see below)

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Payment Plans

Payment plans vary based on the student's program. Payment plan forms are available in the Business Office (Guerin Hall, room 223). All forms must be approved in person by the Business Office.

Please consult with Business Office staff for more details about payment plans. Download a payment plan:

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My Records

Students can access their account online by visiting My Records and selecting the appropriate link. Within MyRecords, students can view account details, make payments, and view other personal details. You will need your student ID and password to access this information online.

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Refunds

If a student has a credit balance on their account due to an overpayment by the student, a student grant, scholarship or loan, a refund check will be issued.  If the student’s account generates a credit balance by Friday, a refund check will be issued the following Friday. 

Student refund checks are mailed Friday afternoon.  Students who wish to pick up their checks must request the check to be held in the Business Office either by email or letter.  Checks can be picked up in the Business Office after 1:00 Friday afternoon.  If a student picks up their refund check, they must bring a picture ID.

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Holds

Students with an outstanding balance and no payment plan in place or students that are not current in their payments will have a hold placed on their account. Holds will restrict students from registering for classes, receiving diplomas and receiving official transcripts. The account must be paid in full in order for the hold to be removed.

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Forms

Visit the forms page for a complete list of business office forms that are available online.

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Tax Records

Every year, SMWC issues form 1098T to its students in all programs.  This form gives necessary information in order to prepare your (or your parents’) tax return.  Information provided on this form will be student identification; tuition charged for the year (in this case the year will consist of three semesters Summer, Fall and Spring); scholarships and grants applied to the account for that same timeframe; and whether the student was full time or part time.

The 1098T forms prepared by SMWC do not indicate the amount of payments made to a student’s account other than scholarships and grants during the year.

For more information on 1098Ts and educational credits, please visit the IRS’s website: http://www.irs.gov/publications/p970 (opens in new window)

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Perkins Loans

View details about the Perkins Loan Program on the Financial Aid section of our website. If you have questions about the Perkins Loan program please contact the Office of Financial Aid.

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Student Services

The business office offers several services for students, please view the Student Services page to see what we can do for you.

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Delinquent Balances

Student whose accounts are not in good standing are not entitle to receive transcripts, diplomas, or certificates. Delinquent accounts are subject to a monthly service fee.

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Delinquent Account Collections

If it is necessary to forward a delinquent balance to the College’s collection agency, all reasonable collection costs, including attorney fees and other charges necessary for the collection of any amount not paid when due, will be the responsibility of the student.

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